How to Add Google Workspace Email to WordPress

Using a Google Workspace email (formerly G Suite) with WordPress helps you send and receive emails professionally and reliably. Unlike a free Gmail account, a Google Workspace email allows you to use your domain name (e.g., yourname@yourdomain.com), enhancing branding and credibility.

However, WordPress doesn’t natively support email sending via Google’s servers, which can lead to email delivery issues. This guide will show you how to set up Google Workspace email, configure SMTP in WordPress, and troubleshoot email problems to ensure smooth communication.

Why Use Google Workspace Email with WordPress?

A Google Workspace email offers more than just a professional appearance. It improves email deliverability, integrates with Gmail’s advanced features, and prevents your emails from landing in spam folders.

Benefits of Using Google Workspace Email:

• Professional branding – Use your domain name instead of @gmail.com.
• Better email deliverability – Reduces the chances of emails going to spam.
• Advanced security – Google provides 2FA, encryption, and anti-phishing protection.
• Cross-device access – Syncs across mobile, desktop, and web clients.
• Gmail interface – You get all Gmail features but with your business domain.

If your WordPress site sends transactional emails, contact form notifications, or user registrations, Google Workspace SMTP ensures those emails are reliably delivered.

How to Add Google Workspace Email to WordPress

Follow these steps to seamlessly integrate Google Workspace email with WordPress for reliable email delivery and professional communication.

Step 1: Set Up Google Workspace Email for Your Domain

Before integrating Google Workspace with WordPress, you must create a Google Workspace email and link it to your domain name.

How to Set Up Google Workspace Email:

1. Sign up for Google Workspace at Google Workspace.
2. Verify your domain – Google will provide a TXT record that you need to add to your domain registrar (GoDaddy, Namecheap, Cloudflare, etc.).
3. Set up MX Records – Update your domain’s MX (Mail Exchange) records to route emails through Google’s servers.
4. Create email users – Add users and assign email addresses in Google Admin Console.
5. Test sending and receiving emails via Gmail.

Once your Google Workspace email is set up, you can now integrate it with WordPress for outgoing emails.

Step 2: Configure Google Workspace Email in WordPress

WordPress doesn’t send emails reliably by default because most hosting servers lack proper email configurations. To fix this, we will use SMTP (Simple Mail Transfer Protocol) to send WordPress emails via Google’s email servers.

How to Set Up Google Workspace SMTP in WordPress:

1. Install WP Mail SMTP – Go to Plugins > Add New, search for WP Mail SMTP, install, and activate it.
2. Go to Settings > WP Mail SMTP – Select Google Workspace (Gmail) as the mailer.
3. Generate Google API Credentials –
   • Visit the Google Developer Console.
   • Create a New Project and enable the Gmail API.
   • Configure OAuth Consent Screen and create OAuth 2.0 credentials.
   • Copy the Client ID and Client Secret into WP Mail SMTP settings.
4. Authenticate with Google – Click Allow to grant WordPress permission to send emails.
5. Save changes & send a test email to confirm everything works.

This setup ensures all WordPress emails are routed through Google’s email servers, improving deliverability and security.

Step 3: Use Google Workspace Email with WordPress Contact Forms

If you’re using contact forms on WordPress, they may not send emails properly unless configured correctly. Popular form plugins like WPForms, Contact Form 7, and Gravity Forms require SMTP settings to send messages successfully.

How to Configure WordPress Contact Forms with Google Workspace Email:

1. Go to WPForms > Settings > Email (or Contact Form 7 settings).
2. Enter your Google Workspace email address as the sender.
3. Use WP Mail SMTP as the mailer to route emails correctly.
4. Save changes & test the form by submitting a message.

If emails don’t arrive in your inbox, check SPAM settings and SMTP logs to ensure the form is properly sending messages.

Step 4: Fixing Email Delivery Issues in WordPress (SPF, DKIM, DMARC)

Sometimes, even after configuring SMTP, emails may still go to spam or not be delivered. This happens if your email authentication settings are not properly configured.

To improve email security and deliverability, set up the following:

1. SPF (Sender Policy Framework) Record

• Prevents email spoofing and verifies your domain as a legitimate sender.
• Add the following TXT record to your domain’s DNS settings:
  
  v=spf1 include:_spf.google.com ~all

2. DKIM (DomainKeys Identified Mail)

• Ensures that emails sent from your domain are not altered during transmission.
• Enable DKIM in Google Workspace via Admin Console > Apps > Google Workspace > Gmail > Authenticate Email.

3. DMARC (Domain-based Message Authentication)

• Provides additional email security and prevents phishing attempts.
• Add the following DMARC record to your DNS settings:
  
  v=DMARC1; p=none; rua=mailto:your-email@yourdomain.com
  
  With SPF, DKIM, and DMARC configured, Google Workspace email becomes highly secure and less likely to be marked as spam.

Troubleshooting Common Issues with Google Workspace Email & WordPress

If WordPress emails are still not working, here are some common issues and fixes:

• 1. WordPress Not Sending Emails: Verify that WP Mail SMTP is correctly set up and sending test emails.
• 2. Emails Going to Spam: Ensure SPF, DKIM, and DMARC records are added to your domain settings.
• 3. Google Blocking WordPress SMTP Access: Use OAuth authentication instead of traditional SMTP with a password.
• 4. Contact Form Emails Not Being Delivered: Check SMTP logs in WP Mail SMTP and verify that your email provider allows sending via SMTP.

Conclusion

Setting up Google Workspace email in WordPress helps improve email reliability and security. By configuring SMTP with WP Mail SMTP, integrating it with WordPress contact forms, and setting up email authentication records (SPF, DKIM, DMARC), you can prevent email failures and ensure proper email deliverability.

For business websites, eCommerce stores, and professional bloggers, using Google Workspace email with WordPress ensures seamless communication and better branding.

Need a professional email for your WordPress site? Set up Google Workspace today and enjoy reliable email communication!